[games_access] GDC -- Final Info on Phase One -- New!

[d. michelle hinn]

Hi everyone,

I'm now getting the "phase 1" proposals in final order for GDC 2009. 
The submission process is a LOT different than it's been in the past 
(pasted below). We used to just wait until November and just received 
a "sorry your proposal was not accepted" or a "congrats your proposal 
was accepted" with no other explanation. Not this year...

So our proposal work is not yet done (or at least we hope not...see 
next paragraph...)

We will know very quickly if our proposals are rejected outright or 
conditionally accepted -- we will then need to resubmit the 
conditionally accepted proposals with the LONG version of the talks 
(I was wondering where that 4000-5000 word bit went!). We'll need to 
turn that around before November.

After that, it will go back in review and we'll wait to hear whether 
or not we are officially accepted or rejected -- I've been told that 
we'll hear this sometime in November but possibly as late as December.

So...given that GDC is from Feb 18-22, 2009 that does not leave 
people a whole lot of time to get travel arrangements, hotel, etc. 
and, yeah, that kind of sucks. So make sure your travel planning is 
flexible and that you can cancel plans if needed.

Obviously this new system is good and bad. It's good because it will 
force all presenters to start planning their sessions well ahead of 
time and thus we'll have better sessions this year (hopefully!). It's 
also the first time we have EVER had the chance to receive feedback 
on our proposals. But...It's bad because we cannot submit the defense 
of our proposals (the 5000 word bit from the past) until it's been 
accepted through the open submission cycle. We are limited to a 400 
word description. Any proposal that is rejected during this first 
phase...that's that. There is no other recourse. We might get one of 
the VERY few IGDA "second chance" slots but there are no guarantees.

As soon as I hear back about the submissions, I will let everyone 
know so that we can (hopefully, finger's crossed, etc) start 
attacking the resubmissions.

Sooo...good luck to us! Special thanks to Thomas and Kevin for their 
editing work! Now we wait and hope we get to go through this again in 
another month! :)

Michelle

----

PHASE ONE (July 7th - August 11th, 2008)
Initial Open Submission Cycle

This is what we are finishing now

PHASE TWO (August 11th - early September 2008)
First Review and Resubmit Cycle

     * Advisory Board reviews submissions
     * Submitters are notified of their status: Declined or 
Conditionally Accepted
     * Submitters of Conditionally Accepted talks will be required at 
this time to prepare a largely complete presentation plan (which 
includes the presentation materials such as PPT slides) for Phase 
Three review*

       *Note: You are not a fully accepted speaker until your 
presentation plan is reviewed and approved by the advisory board

PHASE THREE (November 2008)
Final Review Cycle

     * Advisory Board reviews largely complete presentation plans, PPT 
slides, etc.
     * Submitters are notified of their final status: Declined or Accepted
     * Submitters who miss the deadline to submit their presentation 
plans for review will be automatically declined; exceptions will not 
be made
     * Submitters who sent in their presentation plans by the deadline 
but were not accepted to speak will receive a discount on a 
conference pass
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <https://pairlist7.pair.net/pipermail/games_access/attachments/20080810/a9c002e5/attachment.htm>