From rlcarr at rlcarr.com  Thu Jun  4 10:35:32 2009
From: rlcarr at rlcarr.com (Rich Carreiro)
Date: Thu, 4 Jun 2009 10:35:32 -0400 (EDT)
Subject: [Town Meeting] Fw: Re: Town Meeting Members email address (fwd)
Message-ID: <alpine.DEB.1.00.0906041035140.3808@swing-shift.time-tripper.com>

FYI...

-- 
Rich Carreiro                            rlcarr at rlcarr.com


---------- Forwarded message ----------
Date: Thu, 4 Jun 2009 09:26:27 -0400
From: Diane Mahon <dianemahon at comcast.net>
To: The Arlington List <arlington at arlingtonlist.org>
Cc: Rich Carreiro <rlcarr at rlcarr.com>
Subject: Fw: Re: [arlington] Town Meeting Members email address

After discussions/emails with the Town Manager, Town Moderater, Town Webmaster and Assistant Town Clerk, here's the *game plan* for collecting TMMs email addresses for the Clerk's Office the Town Website:



  The first 2 nights of Town Meeting, paper forms will be at the back table for TMMs to update all their info, plus add email if they like. The completed forms will be placed into a box for Stephanie Lucarelli (Asst. Town Clerk) to add to the existing TMM list she uses and that Joan Roman (Webmaster) posts online.


  After the first 2 meetings, Stephanie will send Joan the updated TMM list with emails.

  For the rest of Town Meeting the forms and box will remain at Town Hall and Stephanie will collect and tabulate any new additions at the end of Town Meeting. She will then give Joan the final list for her to update.

  After Town Meeting, TMMs can update their information by going to the R/A Center and Make a Request/Update Town Meeting Info Form. This will go to the Clerk, who will update the master list, which will then be sent along to Joan to update online.

  We are crafting a note for John Leone (Town Moderator)about this process and as a handout for TMMs so they have it.

  In the future, the Clerk will add a field for emails to the re-election form. For new TMM, adding an email field for when candidates take out nomination papers and update their master list accordingly.

  The key issue is that the Clerk maintains the master list and sends me updates as warranted. We are trying to establish annual times to do this to avoid a constant trickle of updates year round.

  Any other suggestions/comments are welcome.

  Take care,
  Diane

  p.s. to Rich:  Could you post this info. to the TMM list you moderate?  Thanks!

From jones at carr-jones.com  Thu Jun  4 11:43:30 2009
From: jones at carr-jones.com (Alan Jones)
Date: Thu, 4 Jun 2009 11:43:30 -0400
Subject: [Town Meeting] Fw: Re: Town Meeting Members email address (fwd)
In-Reply-To: <alpine.DEB.1.00.0906041035140.3808@swing-shift.time-tripper.com>
References: <alpine.DEB.1.00.0906041035140.3808@swing-shift.time-tripper.com>
Message-ID: <A2466C58D9B84541B4513074F243CB9A@carrjones.local>

In my opinion, this is not a good implementation. Among other problems, it
will create unnecessary work for the Clerk and Webmaster maintaining the
address base, and it will expose private emails to spammers who harvest from
web sites. If we do this, I recommend that each TMM create a new disposable
address just for this use.

The purpose of publishing TMMs' addresses is to provide constituents with
easy email access to their representatives, which is a good thing. I propose
an alternative in which 21 mailing lists would be set up, one per precinct,
with an address something like Precinct14 at tmm.arlington.ma.us. Then request
all TMMs to sign up and maintain their own private addresses on these lists.
When constituents want to offer their opinion on an issue to their
representatives, they would simply send to their precinct's list address and
it will CC to their precinct's TMMs. Individual TMMs can initiate a private
conversation in response as they choose, thereby avoiding group deliberation
by email. Presumably the list manager would provide a high degree of spam
filtering for the lists.

-- Alan (Precinct 14)


From brehrig at fieldspond.org  Thu Jun  4 12:18:37 2009
From: brehrig at fieldspond.org (Brian Rehrig)
Date: Thu, 4 Jun 2009 12:18:37 -0400
Subject: [Town Meeting] Fw: Re: Town Meeting Members email address (fwd)
References: <alpine.DEB.1.00.0906041035140.3808@swing-shift.time-tripper.com>
	<A2466C58D9B84541B4513074F243CB9A@carrjones.local> 
Message-ID: <006301c9e530$1da47d80$58ed7880$@org>

I agree with Alan.  His suggested approach also has the advantage, for
citizens, of offering a permanent email address they can use to contact
their representatives.  They don't have to check the website from year to
year to gather up email addresses.

Thanks to whoever's been working on this issue, and I hope it's not too late
to consider this alternative.

Best,
~Brian 

Brian H. Rehrig
28 Academy Street
Arlington, MA  02476
h: 781.646.4625?
w: 781.899.9990 
f: 781.207.0374
c: 617.838.4767
?
?
?
-----Original Message-----
From: townmeeting-bounces at arlingtonlist.org
[mailto:townmeeting-bounces at arlingtonlist.org] On Behalf Of Alan Jones
Sent: Thursday, June 04, 2009 11:43 AM
To: townmeeting at arlingtonlist.org
Subject: Re: [Town Meeting] Fw: Re: Town Meeting Members email address (fwd)

In my opinion, this is not a good implementation. Among other problems, it
will create unnecessary work for the Clerk and Webmaster maintaining the
address base, and it will expose private emails to spammers who harvest from
web sites. If we do this, I recommend that each TMM create a new disposable
address just for this use.

The purpose of publishing TMMs' addresses is to provide constituents with
easy email access to their representatives, which is a good thing. I propose
an alternative in which 21 mailing lists would be set up, one per precinct,
with an address something like Precinct14 at tmm.arlington.ma.us. Then request
all TMMs to sign up and maintain their own private addresses on these lists.
When constituents want to offer their opinion on an issue to their
representatives, they would simply send to their precinct's list address and
it will CC to their precinct's TMMs. Individual TMMs can initiate a private
conversation in response as they choose, thereby avoiding group deliberation
by email. Presumably the list manager would provide a high degree of spam
filtering for the lists.

-- Alan (Precinct 14)

_______________________________________________
townmeeting mailing list
townmeeting at arlingtonlist.org
http://seven.pairlist.net/mailman/listinfo/townmeeting



From dianemahon at comcast.net  Thu Jun  4 12:45:06 2009
From: dianemahon at comcast.net (Diane Mahon)
Date: Thu, 4 Jun 2009 12:45:06 -0400
Subject: [Town Meeting] Fw: Re: Town Meeting Members email address (fwd)
References: <alpine.DEB.1.00.0906041035140.3808@swing-shift.time-tripper.com>
	<A2466C58D9B84541B4513074F243CB9A@carrjones.local>
Message-ID: <003201c9e533$d1124ca0$6601a8c0@hsd1.ma.comcast.net>

Alan,

Good points.  Also, submitting any email address is voluntarily and
definitely not required.  This came from several requests that along with
the name and mail address of TMMs, that if email addresses could be
provided, as well.

The Clerk and Webmaster have been working on this for 3 or so weeks, and
this is their draft plan.

I'll make sure we stress the point that this is not a requirement of any
TMM.  Also, someone else suggested the point you made about *precinct-only*
requests and I'll be sure to pass it along.  Right now, any resident and/or
Arlington business owner can get all the home mail addresses for all TMMs on
labels.

Your fellow TMM Precinct 14,
Diane


----- Original Message ----- 
From: "Alan Jones" <jones at carr-jones.com>
To: <townmeeting at arlingtonlist.org>
Sent: Thursday, June 04, 2009 11:43 AM
Subject: Re: [Town Meeting] Fw: Re: Town Meeting Members email address (fwd)


 In my opinion, this is not a good implementation. Among other problems, it
will create unnecessary work for the Clerk and Webmaster maintaining the
address base, and it will expose private emails to spammers who harvest from
web sites. If we do this, I recommend that each TMM create a new disposable
address just for this use.
>
> The purpose of publishing TMMs' addresses is to provide constituents with
easy email access to their representatives, which is a good thing. I propose
an alternative in which 21 mailing lists would be set up, one per precinct,
with an address something like Precinct14 at tmm.arlington.ma.us. Then request
all TMMs to sign up and maintain their own private addresses on these lists.
When constituents want to offer their opinion on an issue to their
representatives, they would simply send to their precinct's list address and
it will CC to their precinct's TMMs. Individual TMMs can initiate a private
conversation in response as they choose, thereby avoiding group deliberation
by email. Presumably the list manager would provide a high degree of spam
filtering for the lists.
>
> -- Alan (Precinct 14)
>
> _______________________________________________
> townmeeting mailing list
> townmeeting at arlingtonlist.org
> http://seven.pairlist.net/mailman/listinfo/townmeeting


From dianemahon at comcast.net  Thu Jun  4 12:45:53 2009
From: dianemahon at comcast.net (Diane Mahon)
Date: Thu, 4 Jun 2009 12:45:53 -0400
Subject: [Town Meeting] Fw: Re: Town Meeting Members email address (fwd)
References: <alpine.DEB.1.00.0906041035140.3808@swing-shift.time-tripper.com><A2466C58D9B84541B4513074F243CB9A@carrjones.local>
	<006301c9e530$1da47d80$58ed7880$@org>
Message-ID: <003e01c9e533$ed4b5600$6601a8c0@hsd1.ma.comcast.net>

Brian,

I'm on it....and with me, it's *usually* never too late :-)

"d"

----- Original Message ----- 
From: "Brian Rehrig" <brehrig at fieldspond.org>
To: <townmeeting at arlingtonlist.org>
Cc: <jones at carr-jones.com>
Sent: Thursday, June 04, 2009 12:18 PM
Subject: Re: [Town Meeting] Fw: Re: Town Meeting Members email address (fwd)


I agree with Alan.  His suggested approach also has the advantage, for
citizens, of offering a permanent email address they can use to contact
their representatives.  They don't have to check the website from year to
year to gather up email addresses.

Thanks to whoever's been working on this issue, and I hope it's not too late
to consider this alternative.

Best,
~Brian

Brian H. Rehrig
28 Academy Street
Arlington, MA  02476
h: 781.646.4625
w: 781.899.9990
f: 781.207.0374
c: 617.838.4767



-----Original Message-----
From: townmeeting-bounces at arlingtonlist.org
[mailto:townmeeting-bounces at arlingtonlist.org] On Behalf Of Alan Jones
Sent: Thursday, June 04, 2009 11:43 AM
To: townmeeting at arlingtonlist.org
Subject: Re: [Town Meeting] Fw: Re: Town Meeting Members email address (fwd)

In my opinion, this is not a good implementation. Among other problems, it
will create unnecessary work for the Clerk and Webmaster maintaining the
address base, and it will expose private emails to spammers who harvest from
web sites. If we do this, I recommend that each TMM create a new disposable
address just for this use.

The purpose of publishing TMMs' addresses is to provide constituents with
easy email access to their representatives, which is a good thing. I propose
an alternative in which 21 mailing lists would be set up, one per precinct,
with an address something like Precinct14 at tmm.arlington.ma.us. Then request
all TMMs to sign up and maintain their own private addresses on these lists.
When constituents want to offer their opinion on an issue to their
representatives, they would simply send to their precinct's list address and
it will CC to their precinct's TMMs. Individual TMMs can initiate a private
conversation in response as they choose, thereby avoiding group deliberation
by email. Presumably the list manager would provide a high degree of spam
filtering for the lists.

-- Alan (Precinct 14)

_______________________________________________
townmeeting mailing list
townmeeting at arlingtonlist.org
http://seven.pairlist.net/mailman/listinfo/townmeeting


_______________________________________________
townmeeting mailing list
townmeeting at arlingtonlist.org
http://seven.pairlist.net/mailman/listinfo/townmeeting


From rlcarr at rlcarr.com  Thu Jun  4 12:55:24 2009
From: rlcarr at rlcarr.com (Rich Carreiro)
Date: Thu, 04 Jun 2009 12:55:24 -0400
Subject: [Town Meeting] The thread on TMM email addresses
Message-ID: <m3ab4oc51f.fsf@swing-shift.time-tripper.com>

I'm bending on the usual "no-discussion" rule on this because
(1) it appears time may be of the essence, and (2) it's not
about Town Meeting itself (when this list was proposed there
were complaints that if discussion were allowed, it would
put TMMs w/o email at a disadvantage at TM).

--
Rich Carreiro                            rlcarr at rlcarr.com


From srdoctrow at gmail.com  Thu Jun  4 13:30:02 2009
From: srdoctrow at gmail.com (Susan Doctrow)
Date: Thu, 4 Jun 2009 13:30:02 -0400
Subject: [Town Meeting] Fw: Re: Town Meeting Members email address (fwd)
In-Reply-To: <006301c9e530$1da47d80$58ed7880$@org>
References: <alpine.DEB.1.00.0906041035140.3808@swing-shift.time-tripper.com>
	<A2466C58D9B84541B4513074F243CB9A@carrjones.local>
	<006301c9e530$1da47d80$58ed7880$@org>
Message-ID: <d1595a100906041030t13b4cc7bscef75a30b6c85708@mail.gmail.com>

I agree with both Alan and Brian.  The permanence of the "mailing list"
address and other aspects of the system have the advantages they both
cited.  It would be simple and convenient.  I participate in other
organizations that communicate this way and it works very well.  All members
are kept in the loop and it is easy to initiate private discussions with any
poster.  If something like this is implemented, the person who manages the
21 lists should still check to make sure there is good (and current)
participation by all TMMs who use email.  And, track down those TMMs who
haven't joined their precinct's list and ask them to do so.  Perhaps each
precinct TM chair, or her designate, could help with that outreach each
year.
I, too, want to thank those setting this up, whatever system we end up
with.  It is a tremendous idea for the town to provide an email TMM contact
option to constituents.
Sue

On Thu, Jun 4, 2009 at 12:18 PM, Brian Rehrig <brehrig at fieldspond.org>wrote:

> I agree with Alan.  His suggested approach also has the advantage, for
> citizens, of offering a permanent email address they can use to contact
> their representatives.  They don't have to check the website from year to
> year to gather up email addresses.
>
> Thanks to whoever's been working on this issue, and I hope it's not too
> late
> to consider this alternative.
>
> Best,
> ~Brian
>
> Brian H. Rehrig
> 28 Academy Street
> Arlington, MA  02476
> h: 781.646.4625
> w: 781.899.9990
> f: 781.207.0374
> c: 617.838.4767
>
>
>
> -----Original Message-----
> From: townmeeting-bounces at arlingtonlist.org
> [mailto:townmeeting-bounces at arlingtonlist.org] On Behalf Of Alan Jones
> Sent: Thursday, June 04, 2009 11:43 AM
> To: townmeeting at arlingtonlist.org
> Subject: Re: [Town Meeting] Fw: Re: Town Meeting Members email address
> (fwd)
>
> In my opinion, this is not a good implementation. Among other problems, it
> will create unnecessary work for the Clerk and Webmaster maintaining the
> address base, and it will expose private emails to spammers who harvest
> from
> web sites. If we do this, I recommend that each TMM create a new disposable
> address just for this use.
>
> The purpose of publishing TMMs' addresses is to provide constituents with
> easy email access to their representatives, which is a good thing. I
> propose
> an alternative in which 21 mailing lists would be set up, one per precinct,
> with an address something like Precinct14 at tmm.arlington.ma.us. Then
> request
> all TMMs to sign up and maintain their own private addresses on these
> lists.
> When constituents want to offer their opinion on an issue to their
> representatives, they would simply send to their precinct's list address
> and
> it will CC to their precinct's TMMs. Individual TMMs can initiate a private
> conversation in response as they choose, thereby avoiding group
> deliberation
> by email. Presumably the list manager would provide a high degree of spam
> filtering for the lists.
>
> -- Alan (Precinct 14)
>
> _______________________________________________
> townmeeting mailing list
> townmeeting at arlingtonlist.org
> http://seven.pairlist.net/mailman/listinfo/townmeeting
>
>
> _______________________________________________
> townmeeting mailing list
> townmeeting at arlingtonlist.org
> http://seven.pairlist.net/mailman/listinfo/townmeeting
>
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From srdoctrow at gmail.com  Thu Jun  4 13:59:55 2009
From: srdoctrow at gmail.com (Susan Doctrow)
Date: Thu, 4 Jun 2009 13:59:55 -0400
Subject: [Town Meeting] The thread on TMM email addresses
In-Reply-To: <m3ab4oc51f.fsf@swing-shift.time-tripper.com>
References: <m3ab4oc51f.fsf@swing-shift.time-tripper.com>
Message-ID: <d1595a100906041059i7e99df6awea1fb1e8c5f676f1@mail.gmail.com>

I thought pretty much the same things about whether the "no discussion rule"
applied before posting on this, so am glad to see Rich's confirmation.  I
thought, too, that any TMM who doesn't have email won't be too concerned
about what kind of email communication system is chosen. ;-)
I agree with the concept that participation be voluntary, and there probably
is no way around that anyway.  But, it would be useful for constituents to
know whom they are reaching (so that they can contact the other TMMs by
other means if they're so motivated).  Maybe the TMM list available on the
website can include an asterisk beside each TMM who is accessible through
the email system.  (This, too, might become burdensome to Stephanie or Joan,
but it doesn't seem as bad as having to update the email addresses
themselves.)


On Thu, Jun 4, 2009 at 12:55 PM, Rich Carreiro <rlcarr at rlcarr.com> wrote:

> I'm bending on the usual "no-discussion" rule on this because
> (1) it appears time may be of the essence, and (2) it's not
> about Town Meeting itself (when this list was proposed there
> were complaints that if discussion were allowed, it would
> put TMMs w/o email at a disadvantage at TM).
>
> --
> Rich Carreiro                            rlcarr at rlcarr.com
>
> _______________________________________________
> townmeeting mailing list
> townmeeting at arlingtonlist.org
> http://seven.pairlist.net/mailman/listinfo/townmeeting
>
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From rlcarr at rlcarr.com  Thu Jun  4 17:43:24 2009
From: rlcarr at rlcarr.com (Rich Carreiro)
Date: Thu, 4 Jun 2009 17:43:24 -0400 (EDT)
Subject: [Town Meeting] Capital Planning Committee Report
Message-ID: <alpine.DEB.1.00.0906041742140.3808@swing-shift.time-tripper.com>

    Rich:
    Can you please distribute this to TMM via your list, and announce to 
    them 
    that the report will also be on the Town Website?
    Thanks
    Charlie

-- 
Rich Carreiro                            rlcarr at rlcarr.com
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From rlcarr at rlcarr.com  Fri Jun  5 12:31:39 2009
From: rlcarr at rlcarr.com (Rich Carreiro)
Date: Fri, 5 Jun 2009 12:31:39 -0400 (EDT)
Subject: [Town Meeting] TMM Email Addresses submission form
Message-ID: <alpine.DEB.1.00.0906051230130.3808@swing-shift.time-tripper.com>

This is the last message on this.  Note that it contains
the form to hand your email address in to the Clerk's office.

Please send comments/suggestions to Diane/Joan/etc. at this
point, not to the list.

-- 
Rich Carreiro                            rlcarr at rlcarr.com


---------- Forwarded message ----------
Date: Fri, 5 Jun 2009 10:20:36 -0400
From: Diane Mahon <dianemahon at comcast.net>
To: Rich Carreiro <rlcarr at rlcarr.com>
Subject: Fw: TMM Email Addresses

Below is an excerpt of an email I received from Joan Roman (Web Content Manager) and my statement that suggestions and comments are still welcome.  

I totally understand if you feel I've gone the limit with the TMM list you moderate, but only if you feel appropriate to post, that's your call.  I hope/think this will be the last one on this.

I'm told by Joan Roman that the attached is pretty much in the form that will be available at Town Meeting. Stephanie Lucarelli will be handing out/collecting at check in. John Leone has already agreed to make an announcement at next Monday's and Wednesday's Town Meeting about the forms.

Members are welcome to fill it out, print it, and bring it to Stephanie if they are so inclined. If not, there will be plenty at Town Hall. It's also an opportunity for the Clerk to confirm other TMM contact information, not just adding email. 

The emails will show up as another column on the existing TMM list that is on the Town site.

At this point, we're focused on getting TMMs to provide confirm their info/add their email. Updating the TMM list, even manually, is not a big deal, especially when done in batches as our plan. It's the collection piece that is more cumbersome.  


Again, any comments or suggestions are still welcome...
Diane
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From rlcarr at rlcarr.com  Fri Jun  5 21:32:29 2009
From: rlcarr at rlcarr.com (Rich Carreiro)
Date: Fri, 5 Jun 2009 21:32:29 -0400 (EDT)
Subject: [Town Meeting] Article 40 - Positions Reclassification (fwd)
Message-ID: <alpine.DEB.1.00.0906052132180.3808@swing-shift.time-tripper.com>



-- 
Rich Carreiro                            rlcarr at rlcarr.com


---------- Forwarded message ----------
Date: Wed, 03 Jun 2009 12:06:34 -0400
From: Caryn Malloy <CMalloy at town.arlington.ma.us>
To: Rich Carreiro <rlcarr at rlcarr.com>
Subject: Article 40 - Positions Reclassification

Rich -
 
Would you mind giving this the virtual chair distribution?
 
I would also appreciate it if you would let the members know they can please 
contact me ahead of time with any questions - it helps me be better prepared 
(and less nervous) for Town Meeting.
 
Thanks!
Caryn

 
Caryn Cove Malloy
Director of Personnel
Town of Arlington
730 Massachusetts Avenue, 3rd Floor Annex
Arlington, MA 02476
781-316-3121 phone
781-316-3129 fax
www.arlingtonma.gov
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From rlcarr at rlcarr.com  Tue Jun  9 13:21:23 2009
From: rlcarr at rlcarr.com (Rich Carreiro)
Date: Tue, 9 Jun 2009 13:21:23 -0400 (EDT)
Subject: [Town Meeting] Minuteman Presentation (fwd)
Message-ID: <alpine.DEB.1.00.0906091321130.3808@swing-shift.time-tripper.com>

FYI...

-- 
Rich Carreiro                            rlcarr at rlcarr.com


---------- Forwarded message ----------
Date: Tue, 9 Jun 2009 12:54:44 -0400
From: Allan & Barbara Tosti <abtosti at rcn.com>
To: Rich Carreiro <rlcarr at rlcarr.com>
Subject: Minuteman Presentation

Rich,

Can you forward this to the townmeeting list.  I will be bringing up the
Minuteman budget on Wednesday.  Additional information to follow.

Al Tosti 
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From rlcarr at rlcarr.com  Sun Jun 14 13:31:24 2009
From: rlcarr at rlcarr.com (Rich Carreiro)
Date: Sun, 14 Jun 2009 13:31:24 -0400 (EDT)
Subject: [Town Meeting] School Special Revenue Fund Audit (June 2009) (fwd)
Message-ID: <alpine.DEB.1.00.0906141331160.3808@swing-shift.time-tripper.com>



-- 
Rich Carreiro                            rlcarr at rlcarr.com


---------- Forwarded message ----------
Date: Thu, 11 Jun 2009 12:29:46 -0400
From: Joan Roman <JRoman at town.arlington.ma.us>
To: Rich Carreiro <rlcarr at rlcarr.com>
Subject: School Special Revenue Fund Audit (June 2009)

Hi Rich,
 
I have been asked to pass along to you the School Special Revenue Fund Audit 
(June 2009) for distribution to the TMM email list. It is attached and can 
also be found on the Town's website in the Reports section at 
arlingtonma.gov/townmeeting.

If it abides by the TMM list's policy, please distribute. 

Thanks,

Joan
 
Joan Roman
Web Content Manager
Town of Arlington, MA
www.arlingtonma.gov
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From jcurro at alumni.tufts.edu  Mon Jun 15 18:19:13 2009
From: jcurro at alumni.tufts.edu (Joseph A. Curro, Jr.)
Date: Mon, 15 Jun 2009 18:19:13 -0400
Subject: [Town Meeting] Memo from Interim Superintendent of Schools Kathleen
	Bodie and Chief Financial Officer Susan Mazzarella
Message-ID: <79620e1d0906151519j39c10351o9edb5f805f0c6a16@mail.gmail.com>

Dr. Bodie has requested that the attached memorandum be shared.  It will be
distributed to Town Meeting members this evening, and Dr. Bodie and Ms.
Mazzarella will be available to answer any further questions.

Regards,

Joseph A. Curro, Jr.
Town Meeting Member, Precinct 15
Secretary, Arlington School Committee
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