[games_access] E for All and GDC booths

[Barrie Ellis]

Are we okay to get a PayPal donate button for funds? If so - it would be 
good to get this on the blog and main web-page pdq.

I can put a bit towards the show too.

Barrie
www.OneSwitch.org.uk



----- Original Message ----- 
From: "d. michelle hinn" <hinn at uiuc.edu>
To: "IGDA Games Accessibility SIG Mailing List" <games_access at igda.org>
Sent: Wednesday, October 10, 2007 5:26 PM
Subject: [games_access] E for All and GDC booths


> Hi all,
>
> Ok some really bad news...
>
> I admit I have NEVER but together a booth for an expo as large as E for 
> All. Because I'm not a marketing person (although I tend to play one with 
> the SIG) I have just learned that I have to pay up to a thousand dollars 
> for carpet, tables, electricity (that whole exact number of things that 
> need to be plugged in, union money, etc). Wow.
>
> Yeah. Crap. Nice thing to learn with a week to go. There are two unions 
> that a required to (1) put the carpet, tables etc in our booth and (2) 
> actually set up and plug in our stuff IF it takes more than one person 30 
> minutes to set up the whole booth. Yeah...and I heard from a friend who 
> used to exhibit at E3 that the unions will watch people like hawks.. I 
> realize that we have a number of people showing up at staggered times (ie, 
> not everyone will be there on the Wednesday we set up and some set up will 
> occur later). I'm hoping that late set up of some things can be done 
> quickly and less intrusively so we don't occur more cost.
>
> If anyone going to the show can help out with the cost (and I'm about to 
> learn the total damage), please, please do so. I'll obviously just need to 
> eat the cost (thank you nearly maxed out credit card) at this point but 
> any/all donations and/or ideas for post-show sponsorship is GREATLY 
> appreciated. If you have ideas for last minute fund raising...please let 
> me know with exact details and contact info (please don't just tell me to 
> ask disability organizations -- exact contact info is what I need at this 
> point).
>
> More bad news...the GDC booth...
>
> There was some major miscommunication -- IGDA is NOT covering the cost of 
> the booth (they will cover the cost of fliers for both shows) and I'm 
> waiting to find out the total for a 100 square foot booth (same size as E 
> for All) -- CMP is going to give us a significant discount but I just 
> don't know what this entails. Because we are finding this out now, we have 
> time to beg for a few hundred here and there (for any tech we show that is 
> earning revenue, as much as possible is appreciated). I realize that none 
> of us are making big money if we are making any money. So the bulk of the 
> fund raising is going to have to come elsewhere. And I'm ok with that. But 
> the same weird rules for E for All (carpet, drapes for the tables, the 
> cost of the tables, etc is also going to be tacked on.
>
> Yes...I found this out AFTER the GDC proposal deadline and we didn't have 
> a main GDC arcade (we're trying for an indie games one now but that won't 
> get the people that don't show up until Wednesday. I really want this 
> booth to work out. And we have time to raise some cash because we have a 
> few months to do so. So if we can come close to cost, that will be better 
> than nothing.
>
> Welcome to the big leagues. Sure, the booth is a significant boost and we 
> can get more press attention and dev and gamer attention (all are 
> important in spreading the word). For E for All I have (believe it or not) 
> sent over 700 press release style emails to raise press awareness) -- can 
> you believe my contact list is that big now??? I didn't realize how hard I 
> have worked to get these until I put it into excel.
>
> So thoughts? Ideas?
>
> Michelle
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