[games_access] E for All and GDC booths

[d. michelle hinn]

Yep -- we should definitely put a link to that on the wiki and on the 
blog -- great idea.

To give you all an idea of how much cost we are at...it's $1200 (they 
gave us half off for the cause and the miscommunication/my 
misunderstanding of how these things work...so that's better than 
$1200. This is coming out of my pocket.

Now to talk to the electrician union...

Michelle

>Are we okay to get a PayPal donate button for funds? If so - it 
>would be good to get this on the blog and main web-page pdq.
>
>I can put a bit towards the show too.
>
>Barrie
>www.OneSwitch.org.uk
>
>
>
>----- Original Message ----- From: "d. michelle hinn" <hinn at uiuc.edu>
>To: "IGDA Games Accessibility SIG Mailing List" <games_access at igda.org>
>Sent: Wednesday, October 10, 2007 5:26 PM
>Subject: [games_access] E for All and GDC booths
>
>>Hi all,
>>
>>Ok some really bad news...
>>
>>I admit I have NEVER but together a booth for an expo as large as E 
>>for All. Because I'm not a marketing person (although I tend to 
>>play one with the SIG) I have just learned that I have to pay up to 
>>a thousand dollars for carpet, tables, electricity (that whole 
>>exact number of things that need to be plugged in, union money, 
>>etc). Wow.
>>
>>Yeah. Crap. Nice thing to learn with a week to go. There are two 
>>unions that a required to (1) put the carpet, tables etc in our 
>>booth and (2) actually set up and plug in our stuff IF it takes 
>>more than one person 30 minutes to set up the whole booth. 
>>Yeah...and I heard from a friend who used to exhibit at E3 that the 
>>unions will watch people like hawks.. I realize that we have a 
>>number of people showing up at staggered times (ie, not everyone 
>>will be there on the Wednesday we set up and some set up will occur 
>>later). I'm hoping that late set up of some things can be done 
>>quickly and less intrusively so we don't occur more cost.
>>
>>If anyone going to the show can help out with the cost (and I'm 
>>about to learn the total damage), please, please do so. I'll 
>>obviously just need to eat the cost (thank you nearly maxed out 
>>credit card) at this point but any/all donations and/or ideas for 
>>post-show sponsorship is GREATLY appreciated. If you have ideas for 
>>last minute fund raising...please let me know with exact details 
>>and contact info (please don't just tell me to ask disability 
>>organizations -- exact contact info is what I need at this point).
>>
>>More bad news...the GDC booth...
>>
>>There was some major miscommunication -- IGDA is NOT covering the 
>>cost of the booth (they will cover the cost of fliers for both 
>>shows) and I'm waiting to find out the total for a 100 square foot 
>>booth (same size as E for All) -- CMP is going to give us a 
>>significant discount but I just don't know what this entails. 
>>Because we are finding this out now, we have time to beg for a few 
>>hundred here and there (for any tech we show that is earning 
>>revenue, as much as possible is appreciated). I realize that none 
>>of us are making big money if we are making any money. So the bulk 
>>of the fund raising is going to have to come elsewhere. And I'm ok 
>>with that. But the same weird rules for E for All (carpet, drapes 
>>for the tables, the cost of the tables, etc is also going to be 
>>tacked on.
>>
>>Yes...I found this out AFTER the GDC proposal deadline and we 
>>didn't have a main GDC arcade (we're trying for an indie games one 
>>now but that won't get the people that don't show up until 
>>Wednesday. I really want this booth to work out. And we have time 
>>to raise some cash because we have a few months to do so. So if we 
>>can come close to cost, that will be better than nothing.
>>
>>Welcome to the big leagues. Sure, the booth is a significant boost 
>>and we can get more press attention and dev and gamer attention 
>>(all are important in spreading the word). For E for All I have 
>>(believe it or not) sent over 700 press release style emails to 
>>raise press awareness) -- can you believe my contact list is that 
>>big now??? I didn't realize how hard I have worked to get these 
>>until I put it into excel.
>>
>>So thoughts? Ideas?
>>
>>Michelle
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