[games_access] E for All and GDC booths

[Thomas Westin]

Hi Michelle,

ouch, 1200 dollars...

I have another idea:

Why don't ask for donations in the booth? Put a note in the booth and  
explain why

And / or charge 10 USD for the SIG CD in the booth? Each CD with a  
simple cover and label cost perhaps 1 USD in direct costs, giving you  
9 USD back.  People could also pay more for it if they wish of  
course. I think a 100 CDs is reasonable to sell, giving you most of  
it back.

Or give the CD as a bonus to those who donate 10 USD or more

/Thomas



10 okt 2007 kl. 19.14 skrev d. michelle hinn:

> Yep -- we should definitely put a link to that on the wiki and on  
> the blog -- great idea.
>
> To give you all an idea of how much cost we are at...it's $1200  
> (they gave us half off for the cause and the miscommunication/my  
> misunderstanding of how these things work...so that's better than  
> $1200. This is coming out of my pocket.
>
> Now to talk to the electrician union...
>
> Michelle
>
>> Are we okay to get a PayPal donate button for funds? If so - it  
>> would be good to get this on the blog and main web-page pdq.
>>
>> I can put a bit towards the show too.
>>
>> Barrie
>> www.OneSwitch.org.uk
>>
>>
>>
>> ----- Original Message ----- From: "d. michelle hinn" <hinn at uiuc.edu>
>> To: "IGDA Games Accessibility SIG Mailing List"  
>> <games_access at igda.org>
>> Sent: Wednesday, October 10, 2007 5:26 PM
>> Subject: [games_access] E for All and GDC booths
>>
>>> Hi all,
>>>
>>> Ok some really bad news...
>>>
>>> I admit I have NEVER but together a booth for an expo as large as  
>>> E for All. Because I'm not a marketing person (although I tend to  
>>> play one with the SIG) I have just learned that I have to pay up  
>>> to a thousand dollars for carpet, tables, electricity (that whole  
>>> exact number of things that need to be plugged in, union money,  
>>> etc). Wow.
>>>
>>> Yeah. Crap. Nice thing to learn with a week to go. There are two  
>>> unions that a required to (1) put the carpet, tables etc in our  
>>> booth and (2) actually set up and plug in our stuff IF it takes  
>>> more than one person 30 minutes to set up the whole booth.  
>>> Yeah...and I heard from a friend who used to exhibit at E3 that  
>>> the unions will watch people like hawks.. I realize that we have  
>>> a number of people showing up at staggered times (ie, not  
>>> everyone will be there on the Wednesday we set up and some set up  
>>> will occur later). I'm hoping that late set up of some things can  
>>> be done quickly and less intrusively so we don't occur more cost.
>>>
>>> If anyone going to the show can help out with the cost (and I'm  
>>> about to learn the total damage), please, please do so. I'll  
>>> obviously just need to eat the cost (thank you nearly maxed out  
>>> credit card) at this point but any/all donations and/or ideas for  
>>> post-show sponsorship is GREATLY appreciated. If you have ideas  
>>> for last minute fund raising...please let me know with exact  
>>> details and contact info (please don't just tell me to ask  
>>> disability organizations -- exact contact info is what I need at  
>>> this point).
>>>
>>> More bad news...the GDC booth...
>>>
>>> There was some major miscommunication -- IGDA is NOT covering the  
>>> cost of the booth (they will cover the cost of fliers for both  
>>> shows) and I'm waiting to find out the total for a 100 square  
>>> foot booth (same size as E for All) -- CMP is going to give us a  
>>> significant discount but I just don't know what this entails.  
>>> Because we are finding this out now, we have time to beg for a  
>>> few hundred here and there (for any tech we show that is earning  
>>> revenue, as much as possible is appreciated). I realize that none  
>>> of us are making big money if we are making any money. So the  
>>> bulk of the fund raising is going to have to come elsewhere. And  
>>> I'm ok with that. But the same weird rules for E for All (carpet,  
>>> drapes for the tables, the cost of the tables, etc is also going  
>>> to be tacked on.
>>>
>>> Yes...I found this out AFTER the GDC proposal deadline and we  
>>> didn't have a main GDC arcade (we're trying for an indie games  
>>> one now but that won't get the people that don't show up until  
>>> Wednesday. I really want this booth to work out. And we have time  
>>> to raise some cash because we have a few months to do so. So if  
>>> we can come close to cost, that will be better than nothing.
>>>
>>> Welcome to the big leagues. Sure, the booth is a significant  
>>> boost and we can get more press attention and dev and gamer  
>>> attention (all are important in spreading the word). For E for  
>>> All I have (believe it or not) sent over 700 press release style  
>>> emails to raise press awareness) -- can you believe my contact  
>>> list is that big now??? I didn't realize how hard I have worked  
>>> to get these until I put it into excel.
>>>
>>> So thoughts? Ideas?
>>>
>>> Michelle
>>> _______________________________________________
>>> games_access mailing list
>>> games_access at igda.org
>>> http://seven.pairlist.net/mailman/listinfo/games_access
>>>
>>
>>
>>
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