[games_access] GDC Booth

[Thomas Westin]

OK I can give my contacts at Adobe a try, they will most likely have  
a booth of their own too.

Before going on, it's good if we discuss a bit how the sponsoring is  
done; prices, offers etc.

Perhaps something like this as an intro letter:

<letter start>

Please: Support IGDA in helping the game industry making games more  
accessible at GDC 08

The IGDA Game Accessibility Special Interest Group (IGDA GA-SIG)  
volunteers since 2003 to help the game industry make games more  
accessible for gamers with disabilities.

At Game Developers Conference 2008 in San Francisco, we will have an  
entire expo booth, plus lectures and other events.

Since we are volunteers we need sponsoring to help us pay for the  
booth. We need to raise a total of $8000.

Please

You can choose the following sponsor packages

Platinum sponsor: For $8000 you will be the only sponsor shown in the  
booth with you logo all over. Note that this option is only available  
as long as no one else beats you to it.

Gold sponsor: For $4000 you will have half of the booth wall space  
for your logo and info.

Silver sponsor: For $2000 you half a quarter of the booth wall space  
for your logo and info

Note: you need to bring the logo and info material yourself to our  
booth.

Please don't hesitate to contact the IGDA GA-SIG through me

Yours sincerely

<your-name-here>
<your contact info here>

<letter end>

/Thomas

24 okt 2007 kl. 18.41 skrev <hinn at uiuc.edu> <hinn at uiuc.edu>:

> Ok...some really, really bad news.
>
> So we've already learned that a "free" booth at an expo only means  
> the physical space and that at the end of the whole thing we were  
> talking around $3000 for the additional costs (they kept building  
> up all week). But the "free" was a $5000 discount to put things  
> into perspective.
>
> Now I hear from the GDC people...a 10x10 booth (note: this is half  
> the size we had at E for All but it was the original space we were  
> supposed to have -- thank you people who did not show up! :) ) runs  
> $5400. And, yes, that means ONLY the physical space. They are  
> estimating a similar number ($3000) in addition to the $5400 for a  
> completed booth (which is required and which is everything from  
> carpet to insurance to electricity ($$ by the voltage).
>
> Whoa. I threw back a question their way about the deadline for  
> saying "yes/no" so we know how much time we are talking about  
> before major $$$ is due.
>
> If we are going to seriously pull this off? We need some people who  
> will seriously work with me to help raise this cash (not to mention  
> working the booth at the actual conference). This doesn't mean just  
> raising questions like "what about Microsoft?" -- this means  
> actively asking any/all contacts you have about major booth $$  
> sponsorship. So...Not just me doing this. I still have money to  
> raise to retrograde sponsor us for last week and am dealing with a  
> bad pneumonia and teaching all at the same time.
>
> I know the booth sounded like a really good idea but now we need to  
> really think if this is a good enough idea that is worth raising  
> around $8000 for? I think $8000 is possible but we are going to  
> need to work our collective butts off for this.
>
> So much to think about...eee....
>
> Michelle
> .......................................
> these are mediocre times and people are
> losing hope. it's hard for many people
> to believe that there are extraordinary
> things inside themselves, as well as
> others. i hope you can keep an open
> mind.
>  -- "unbreakable"
> .......................................
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